10 Finest Aplos Options for Nonprofits in 2026

Momentive Software program

Final up to date: November 5, 2026

15 min learn

Aplos is a cloud fund accounting and donor platform for small nonprofits and church buildings, and it’s now a part of the Velora suite. When you’re in search of Aplos options, you’ve doubtless met a problem: budgeting by fund or grant sits on a better tier, allocations and stuck property sit on a customized plan, or payroll and approvals dwell exterior the product. A number of Aplos options exist and provide deeper fund and grant reporting choices specialised for nonprofits, increased person counts, or decrease value.

On this information, we evaluate 10 options to Aplos, together with MIP Accounting by Momentive, Sage Intacct, and QuickBooks On-line, by fund accounting depth, multi-entity help, payroll, and measurement. These Aplos rivals vary from free bookkeeping instruments to audit-ready programs. 

Key takeaways:

• Aplos lists Lite at $79/month, Core at $129, and Superior at $229, with 2-3 customers included. Budgeting by fund or grant begins at Superior; fastened property and invoice approval sit on its Customized tier.
• The most cost effective options are QuickBooks On-line Plus via TechSoup ($80 yearly admin price for eligible nonprofits) and Wave’s free Starter plan.
• When you’re in search of audit-ready programs for grants and a number of entities, our picks are MIP Accounting, Sage Intacct, and Blackbaud Monetary Edge NXT. Request to see pricing.

When Have You Outgrown Aplos?

You could have outgrown Aplos when your wants transfer past what its tiers embody. The clearest indicators are budgeting by fund or grant, shared-cost allocations, extra customers, payroll and HR, and audit necessities. Aplos fund accounting options are value a glance, in case your non-profit is: 

• Budgeting by fund or grant: Aplos’s pricing web page lists budgeting by fund or grant and by division or undertaking beginning at Superior ($229/month). Core contains fundamental budgeting.
• Managing allocations, fastened property, and invoice approval: Earnings and expense allocations, fastened property, and invoice approval underneath Customized pricing, quoted for organizations above $1 million in income.
• Including extra customers: Lite and Core embody two customers and Superior contains three. Aplos’s pricing web page doesn’t listing a worth for extra customers, and names them solely as an merchandise Customized pricing could embody.
• Needing payroll in the identical system: Aplos connects to Gusto for payroll, and says every payroll run posts to the fund, program, or ministry you map workers to. Its pricing web page lists no payroll worth, so verify what Gusto prices on your headcount.
• Going through audit necessities: Beneath 2 CFR 200.501, a corporation that expends $1,000,000 or extra in federal awards in a fiscal 12 months starting on or after October 1, 2024 wants a single audit. State guidelines add their very own thresholds. If an audit applies to you, test how a instrument tracks restricted funds, approvals, and adjustments to entries.

What Ought to You Look For in an Aplos Fund Accounting Various?

Search for software program that tracks funds the best way your funders ask for it: by fund, grant, program, and performance, with controls that maintain up in an audit. While you evaluate options to Aplos, take into account these eight elements:

1. Fund and grant monitoring

Verify whether or not every fund is its personal set of books or a tag on a shared ledger. True fund accounting software program retains restricted balances separate; class or tag monitoring will depend on labeling each transaction.

2. Allocations

Shared prices similar to hire and salaries must be cut up throughout packages, funds, and grants. Ask whether or not allocations run routinely, whether or not you may preview them earlier than posting, and whether or not they include the plan you’re quoted.

3. Multi-entity help

When you run associates, chapters, or a basis alongside the primary group, test how consolidation and intercompany entries work, and whether or not extra entities carry an additional price.

4. Reporting

Search for a press release of purposeful bills and funds versus precise by fund. FASB‘s ASU 2016-14 requires not-for-profit entities that observe U.S. GAAP to report bills by each perform and nature in a single place, similar to a separate assertion of purposeful bills or the notes.

5. Payroll and HR

Payroll that allocates labor prices by fund, grant, or program retains these prices tied to the proper funding supply. Verify whether or not payroll and HR are native modules, similar to MIP Accounting’s nonprofit payroll and HR administration, or separate merchandise it’s essential to combine.

6. Controls and audit readiness

Search for approval workflows, person roles, and a whole audit path.

7. Implementation and help

Ask who implements the system, how lengthy it takes, and what’s included. Some instruments are carried out by a companion and billed individually, whereas some distributors, like Momentive, provide a devoted implementation workforce.

8. Three-year complete value

Add subscription, modules, extra entities, implementation, coaching, and help throughout three years.

How A lot Does Aplos Price?

Aplos pricing begins at $79 a month for Lite and $129 for Core, every with two customers, and $229 for Superior with three customers, based on its pricing web page. Customized pricing is quoted for organizations above $1 million in income. 

Aplos presents a 15-day free trial with no bank card. Payroll runs via a Gusto integration, and Aplos’s pricing web page lists no payroll worth. Aplos runs promotional reductions every so often, so evaluate listing costs.

Aplos Options In contrast

Use this desk to match Aplos and 10 options by pricing mannequin, fund accounting depth, multi-entity help, payroll and HR, and best-fit group measurement. 

10 Aplos Options for Nonprofit Fund Accounting

These 10 options to Aplos software program vary from audit-ready fund accounting programs to free bookkeeping instruments. Every entry covers pricing and costs, options, and who the instrument is constructed for, and the way it differs from Aplos, so you may evaluate them on the identical phrases.

1. MIP Accounting by Momentive

MIP Accounting is fund accounting software program for nonprofits, associations, and authorities organizations, with greater than 40 years behind it. Not like Aplos, which is constructed for small nonprofits and church buildings, MIP is purpose-built for organizations that report back to many funders. 

MIP Accounting holds a 4.1 Capterra score from 69+ critiques. G2 reviewers reward reporting and grant monitoring.  

Dana C., CFO of the Neighborhood Motion Company of Butte County, says: “A fundamental benefit of MIP is we’re capable of adapt to every funding stream’s distinctive circumstances. That is very important as a result of funding sources sometimes have numerous necessities, and even interpret rules in another way, typically throughout the identical federal division.” The company ran a $7.5 million funds throughout practically 30 funding sources in QuickBooks earlier than transferring to MIP (Learn the complete story).

Pricing and costs: Momentive quotes MIP Accounting by group measurement and have wants. Request a demo for a quote.

Options:

• Fund accounting: Monitor limitless funds, grants, packages, departments, and price facilities, and generate FASB- and GASB-compliant monetary statements and the 990 worksheet.
• Budgeting: Create limitless personalized budgets, together with for cross-year grant tasks, and set overspend warnings earlier than issues happen.
• Workflow automation: Multi-level approval workflows and multi-step allocations, with tamper-evident audit trails throughout each transaction.
• Payroll and HR: Payroll and HR with fund and grant allocation, direct deposit, tax submitting, and accounting entries that publish to your basic ledger routinely.
• Implementation: A devoted implementation workforce guides you from knowledge migration and system configuration via acceptance testing and coaching, and a devoted Buyer Success Supervisor supplies proactive check-ins.

Finest for: Mid-size to giant nonprofits, associations, and authorities organizations with grants and audits which have outgrown Aplos.

See MIP Accounting in Motion

Monitor each fund, grant, and program in a single system, with allocations, payroll, and audit-ready reporting inbuilt. 

2. Sage Intacct

Sage Intacct is a cloud monetary administration platform with a multi-dimensional ledger and nonprofit modules for fund accounting and grants. Not like Aplos, Sage lists consolidations throughout entities and places and positions the product for bigger finance groups. Sage positions its Customary plan for established small and mid-size nonprofits and Premium for bigger, extra complicated ones. 

Pricing and costs: Sage doesn’t publish pricing and directs you to request it. 

Options: Dimensional basic ledger, consolidations throughout entities and places, grant monitoring and billing, a Salesforce integration, and payroll and HR choices.

Finest for: Massive or multi-entity nonprofits with a devoted finance workforce and an implementation funds.

3. Blackbaud Monetary Edge NXT

Blackbaud Monetary Edge NXT is fund accounting software program constructed for nonprofits. Not like Aplos, it’s a standalone accounting product that connects to Blackbaud’s Raiser’s Edge NXT donor CRM as an alternative of bundling donor instruments. 

Pricing and costs: Blackbaud doesn’t publish pricing and says quotes are personalized to group measurement and the options wanted.

Options: A basic ledger with multi-dimensional fund and undertaking accounting, accounts payable and receivable, money and funds administration, fastened property, buy orders, and grant and undertaking monitoring.

Finest for: Mid-size and bigger nonprofits, foundations, and faculties that already use Blackbaud merchandise.

4. AccuFund

AccuFund is fund accounting for nonprofits and native governments, obtainable on-line or as an on-premise set up. Not like Aplos, it’s bought in modules that you just add as wanted, so you can begin with core accounting and add payroll or HR later. Its web site lists grants administration as a core functionality, and its reporting contains consolidated and mixing report templates and GASB- and FASB-compliant statements.

Pricing and costs: AccuFund doesn’t publish pricing. Its web site describes the pricing as aggressive and scalable for any measurement nonprofit, and Capterra lists a one-time beginning worth of $2,995.

Options: Core monetary and funds reporting, basic ledger, financial institution reconciliation, and payables and receivables, with modules for grants administration, payroll, and HR.

Finest for: Small to mid-size nonprofits and native governments that need modular fund accounting and an on-premise choice.

5. Araize FastFund

FastFund is cloud nonprofit accounting with fundraising and payroll bought as separate modules. Not like Aplos, it treats every fund as its personal entity, with separate trial balances and monetary statements, and its printed costs are decrease.

Pricing and costs: Accounting Customary is $50 a month. Premium is $110 a month and provides accrual accounting, payables, receivables, and direct value allocations. Fundraising begins at $50 a month and payroll at $55, priced by lively donors and staff, and bundles run $75 to $130 a month. Araize lists no long-term contracts and free, limitless cellphone and electronic mail help.

Options: Fund accounting, budgeting, undertaking monitoring, FASB-compliant statements, financial institution integration, recurring transactions, allocations, and 990 reporting.

Finest for: Small to mid-size nonprofits that need fund-level books at a low worth. Plan for Premium in case your auditor expects accrual accounting.

6. FundEZ

FundEZ is nonprofit fund accounting software program from a workforce that claims it has simplified accounting for nonprofits. Not like Aplos, which incorporates donor instruments, FundEZ retains donor administration in an non-compulsory Fundraising module and focuses the core system on budgets, allocations, and audit reporting. Nonprofits that invoice funders will discover that it could possibly invoice third-party funders for consumer teams and report by consumer or funder. 

Pricing and costs: FundEZ doesn’t publish costs on its web site and invitations you to schedule a demo. Capterra lists cloud pricing from $140 a month for one person.

Options: Common ledger, financial institution reconciliation, budgeting by account phase, payables and receivables, and direct allocations, with a Professional add-on for buy orders, encumbrances, and oblique allocations. Non-obligatory modules cowl fundraising, fastened property throughout entities and price facilities, Medicaid billing, and New York and Pennsylvania foster care accounting.

Finest for: Small to mid-size nonprofits that need fund accounting with allocations and a protracted monitor report.

7. PowerChurch Plus

PowerChurch Plus is church administration and accounting software program. Not like Aplos, it’s bought primarily as a one-time license fairly than a month-to-month subscription. Momentive’s information to the greatest nonprofit accounting software program names it the very best match for faith-based organizations.

Pricing and costs: PowerChurch’s web site lists $445 for brand new customers of its Home windows desktop software program and $175 to improve from an older model. Capterra lists a Primary plan at $359 one time. PowerChurch On-line is a separate product.

Options: Fund accounting, contribution monitoring with giving statements, membership data, and payroll.

Finest for: Small to mid-size church buildings that need accounting and congregation data in a single low-cost package deal.

8. QuickBooks On-line

QuickBooks On-line is a basic small-business accounting instrument that Intuit markets to nonprofits. In an Aplos vs QuickBooks comparability, the important thing distinction is that Aplos builds funds into the ledger, whereas Intuit’s personal steering is to trace nonprofit funds in QuickBooks with class monitoring and financial institution sub-accounts.. See additionally Momentive’s MIP Accounting vs QuickBooks comparability.

Pricing and costs: Intuit’s listing costs are $38 a month for Easy Begin, $85 for Necessities, $140 for Plus, and $340 for Superior. Intuit’s price-change discover says Necessities, Plus, and Superior costs modified for renewals on or after August 1, 2026, and Easy Begin didn’t change. Plus contains 5 customers and Superior 25. Eligible nonprofits can request one donated subscription via TechSoup: Plus for an $80 yearly admin price or Superior for $170. TechSoup permits one donated subscription per group lifetime and doesn’t present payroll.

Options: Class and placement monitoring on Plus and limitless courses and places on Superior, with payroll obtainable as an add-on that TechSoup doesn’t present.

Finest for: Small nonprofits with a couple of restricted funds and an accountant who already is aware of QuickBooks.

9. Xero

Xero is cloud accounting with no per-user license charges, which helps nonprofits the place workers, volunteers, and board members all want entry. Not like Aplos, Xero just isn’t constructed solely for nonprofits, and it doesn’t describe native fund accounting on its pricing or nonprofit pages. 

Pricing and costs: US listing costs are $27 a month for Early, $59 for Rising, and $97 for Established, as proven on Xero’s US pricing web page. Xero was additionally displaying introductory presents for brand new clients. Xero’s pricing and nonprofit pages listing no nonprofit low cost, so ask Xero earlier than assuming one.

Options: Financial institution feeds, invoicing and payments, no per-user license charges, and monitoring classes. Xero Payroll, powered by Gusto, is an non-compulsory add-on listed at $36 a month plus $6 per worker or contractor.

Finest for: Small nonprofits with a number of customers and a bookkeeper snug with monitoring classes.

10. Wave

Wave is free double-entry bookkeeping for very small organizations, so an outdoor accountant or volunteer treasurer can work in it. Not like Aplos, Wave says it doesn’t help true fund accounting and doesn’t have a separate donation monitoring function. Its personal nonprofit FAQ suggests utilizing a customized tag for every fund, which requires the Professional plan, and 501(c)(3) organizations can request to mark their enterprise as FUTA or payroll tax exempt.

Pricing and costs: The Starter plan is $0 and contains limitless estimates, invoices, payments, and bookkeeping data. Professional is $19 a month or $190 a 12 months and provides automated financial institution import and tags. Wave states that it doesn’t provide reductions for non-profit companies. Card processing is 2.9% plus $0.60 per transaction on Starter; on Professional, the 60 cents is waived for the primary 10 card transactions every month.

Options: Invoicing, invoice monitoring, fundamental monetary stories, and receipt seize (listed with Professional and in addition priced as an add-on), with payroll as a paid add-on. Professional additionally provides person permissions and report sharing.

Finest for: Very small nonprofits with easy books and nearly no funds.

Which Aplos Various Is Finest for Your Group’s Dimension?

One of the best Aplos different will depend on your group’s measurement. Small nonprofits and church buildings usually want a low-cost instrument, whereas organizations with grants, audits, or a number of entities often want deeper fund accounting. Match the instrument to your funding complexity, then test budgeting, allocations, and audit controls earlier than you turn.

For small nonprofits and church buildings

Our picks are Wave, QuickBooks On-line, and PowerChurch Plus. Wave is free however doesn’t help fund accounting. QuickBooks On-line Plus presents eligible nonprofits one donated subscription via TechSoup. And PowerChurch Plus provides payroll and contribution statements for church buildings. 

For mid-size nonprofits with grants and audits

Our picks are MIP Accounting, AccuFund, Araize FastFund, and FundEZ. Every lists grant-related options: MIP Accounting tracks limitless funds and grants, AccuFund lists grants administration as a core functionality, Araize FastFund lists grant monitoring and 990 reporting, and FundEZ can invoice third-party funders and report by funder.

For giant or complicated multi-entity organizations

Our picks are MIP Accounting, Sage Intacct, and Blackbaud Monetary Edge NXT. Every lists consolidation throughout entities: MIP Accounting lists multi-entity consolidation, Sage Intacct lists consolidations throughout entities and places, and Blackbaud lists Consolidation Administration on its grant-funded organizations datasheet.

Momentive’s information to the greatest nonprofit accounting software program additionally names Aplos its alternative for small nonprofits, PowerChurch Plus the very best match for faith-based organizations, Wave the very best free choice, and Sage Intacct the only option for big nonprofits, and calls MIP Accounting the best choice for associations and nonprofits. 

How Do You Swap From Aplos?

Switching from Aplos takes planning round your fiscal 12 months, your chart of accounts, and your fund balances. Swap over at a year-end boundary, map funds and accounts earlier than any knowledge strikes, and run one shut in parallel. These 5 steps preserve restricted balances and audit historical past intact: 

1. Time the swap to fiscal year-end: Switching over at a boundary avoids splitting one 12 months throughout two ledgers, and retains your audit, Type 990, and funder stories every tied to a single system.
2. Map your chart of accounts and funds: Resolve how every Aplos fund, account, and sophistication interprets earlier than any knowledge strikes, together with restricted and unrestricted balances and any grant that spans fiscal years.
3. Export fund balances and open objects: Run the steadiness sheet and earnings assertion by fund and the final ledger report for annually you wish to preserve, and seize open payables and receivables earlier than you cancel.
4. Migrate donor knowledge if you happen to depart Aplos’s donor instruments too: Affirm the place reward historical past, giving statements, and tax receipts will dwell afterward, since Aplos pairs donor administration with its accounting.
5. Run parallel for one shut: Reconcile fund balances within the new system to Aplos for a full shut earlier than you retire Aplos.

Ask each vendor what onboarding contains, and get it included in your contract. Momentive’s accounting implementation presents  5 phases: strategic planning, guided onboarding, workforce coaching, go-live help, and ongoing partnership. Its devoted workforce guides you from knowledge migration and system configuration via acceptance testing and coaching, and a devoted Buyer Success Supervisor supplies proactive check-ins.

Incessantly Requested Questions About Aplos Options